How to Send Your CV via Email Professionally (Step-by-Step Guide)

 

Learn the best tips on how to send your CV via email professionally. Discover how to write the perfect subject line, email body, and attach your CV correctly.

When an employer says, “Email us your CV,” many job seekers make the mistake of simply attaching their CV without writing a message. This is a common error that can cost you your dream job. A well-written email introduction not only makes a strong first impression but also shows that you’re professional, detail-oriented, and serious about the opportunity.

In this guide, you’ll learn how to send your CV via email the right way, including what to write in the subject line and email body — plus extra tips to make your application stand out.

Why You Should Never Send a CV Without a Message

Sending your CV as a blank email attachment gives employers the impression that you lack communication skills or professionalism. Recruiters often receive hundreds of applications daily, so a short, well-written message helps you stand out from the crowd.

Your email acts as your first impression, and just like a cover letter, it provides context to your attached CV.

Step-by-Step Guide: How to Send Your CV via Email

Follow these steps to ensure your email looks professional and engaging:

1. Write a Clear Subject Line

Your subject line should be direct and informative. It helps the employer identify your email quickly among many others.

Example:

Application for the Post of Sub Assistant Engineer

Other examples:

• Application for the Role of Marketing Officer
• Job Application – Customer Support Representative

2. Address the Recipient Professionally

Start your email with a proper greeting. Avoid casual salutations like “Hi” or “Hey.”

Example:

Dear HR Manager,
Dear Hiring Team,
Dear [Company Name] Recruitment Department,

If you know the name of the recruiter, use it directly (e.g., Dear Mr. Okafor,).

3. Write a Short and Professional Email Body

Your message should be concise — 4–5 sentences are enough. Include the position you’re applying for, a brief mention of your qualifications, and a polite closing.

Example Email Format:

To: [Company’s Official Email Address]
Subject: Application for the Post of Sub Assistant Engineer

Email Body:
Dear HR Manager,

I am writing to apply for the Sub Assistant Engineer position recently advertised. My qualifications and experience align closely with your requirements. Please find my CV attached for your review.

I look forward to the opportunity to discuss how I can contribute to your team.

Kind regards,
[Your Full Name]
[Phone Number]
[Email Address]

4. Attach Your CV Correctly

Always attach your CV in PDF format to preserve formatting across devices. Rename the file clearly before sending.

Correct Format:

John_Doe_CV.pdf

Avoid attaching screenshots, images, or scanned copies — they appear unprofessional and are difficult for employers to read.

5. Review Before Sending

Before hitting send, double-check for:

• Typographical errors
• Correct file attachment
• Proper recipient email address
• Professional email signature

You can also test your email by sending it to yourself first to see how it appears in the inbox.

6. Bonus Tips for a Winning Job Application

✔ Keep your CV updated: Highlight your latest achievements and skills. You can use free CV builders like Canva Resume Templates or Resume.io.

✔ Personalize your message: Avoid sending the same email to multiple companies. Tailor your introduction to each job role.

✔ Follow up: If you haven’t heard back within 7–10 days, politely follow up to confirm receipt of your application.

Common Mistakes to Avoid When Sending Your CV via Email

Sending a blank email with only an attachment
Using an informal email address (e.g., cuteboy99@gmail.com)
Attaching a Word document that might lose formatting
Writing a long or off-topic message

Your email should be short, clear, and professional. Remember, hiring managers spend only a few seconds scanning each application.

Example of a Well-Composed CV Email Template

Subject: Application for the Role of Administrative Assistant

Body:
Dear Hiring Manager,

I am excited to apply for the Administrative Assistant position at your company. I have over three years of experience providing high-level support and ensuring efficient office operations. My CV is attached for your consideration.

Thank you for your time and consideration. I look forward to your response.

Best regards,
Aisha Bello
0803-000-0000
aishabello@email.com

Make Your First Impression Count

Your job application email is your first opportunity to show professionalism before your CV is even opened. A clear subject line, polite tone, and proper attachment can make all the difference.

If you’re actively applying for jobs, always prepare a well-structured email that reflects confidence and attention to detail. For more career tips and job updates, visit MyJobMag Nigeria or Jobberman.

Ready to apply for your dream job? Craft a professional CV, follow this email format, and send your application today!